HR & Administrative Executive at Britoil

Singapore | Full-Time

 

Summary

Responsible for providing comprehensive HR and administrative support to the organization. This role involves handling recruitment, employee relations, performance management, and day-to-day administrative tasks to ensure smooth operations within the company.

 

Roles And Responsibilities

Human Resource

Recruitment Support & Onboarding

• Assist with the recruitment process by posting job openings, screening applications, and scheduling interviews.
• Facilitate the onboarding process for new hires including setting up workstations, and ensuring all necessary documentation is completed.

 

Employee Records

• Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality. Assist with filing and organizing personal files.

 

HR Administration

• Ensure that the Employee Handbook and Job Descriptions are updated, communicated, and adhered.
• Attend to staff on all leave queries.
• Ensure that gifts and condolence tokens to staff are arranged accordingly.
• Assist the Manager in Fire Safety and act as a Fire Warren as and when required.
• Prepare and submit reports related to HR and administrative functions as required.

 

Employee Engagement

• Assist in organizing employee engagement activities and events, such as teambuilding activities, company outings, etc.

 

Training & Developmemt

• Coordinate and monitor all training related matters such as course enrolment/registration, applications for grants or subsidies.
• Maintain and update Training Records.

 

Administration

Office Supplies and Inventory

• Monitor office supplies inventory and place orders as needed. Ensure the office equipment environment is well-maintained and operational.

 

Travel & Accommodation

• Support the arrangement of travel and accommodation for staff, adhering to company policies.

 

General Administrative Support

• Provide general administrative support including answering all incoming calls, courier services, incoming and outgoing mails, etc.

 

Qualifications

• Diploma in Human Resources, Business Administration, or a related field.
• Min 2 years of experience in HR or administrative roles.
• Good communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Basic understanding of HR principles and practices.
• Ability to handle sensitive and confidential information with discretion.
• Ability to perform tasks with a high level of accuracy.
• Open to feedback and eager to develop skills in HR and administration.
• Capable of working collaboratively in a team environment.
• Flexible in response to changing work demands.